Does IT Really Matter?

Standard

Does IT really matter?

With the trimester of MIS ending, I have realized that you will never get to fully utilize anything without knowing much.

I have learned how Information Technology had made it so much easy for us to manage information. Learning more about Microsoft Excel and knowing how to use Microsoft Access, made me regret that I only knew all about this just now. I thought I already knew how to use Excel but I have realized that I have not fully utilized it. Had I just known how to use it before, I would have been able to create reports at work more efficiently. Also, I have learned about the different collaboration tools that are available for free which could really make work life easier.

I have also realized the power of social media which is very influential not just in our personal but also in our professional life. We use social media due to various reasons: e.g., entertainment, communication with family and friends, building connections, self-expression, managing business, etc. It is so powerful, however, that sometimes other people use it to hurt and damage others. I have realized that social media had given us a lot freedom, but in the same way that IT made a lot of things possible for us to do, we have to be responsible with the freedom and technology that we have. If we choose right, through IT, we can make the world a better place.

So, to answer the question above, YES, IT does matter.

 

 

Responsible Use of Social Media

Standard

“With freedom comes responsibility”. – Eleanor Roosevelt

Social media had given us a new level of freedom of expression. It lets us connect through distance, not just with people we know but also with those who we don’t know. However, when there’s too much freedom and when we don’t know our limits anymore, we end up damaging ourselves or hurting others.

Like anything that technology has brought to us, social media may be used to our advantage, positively or negatively. I would rather choose to use it for something positive like personal development and personal growth. So I have created personal commitment statements that I would continue to live out, for responsible use of social media.

Here is the list:

  1. I will only use social media to promote kindness and not hatred.
  2. I will choose wisely the people that I build connections with through social media.
  3. I will spend a reasonable amount of time using social media, so much so that it would not interfere with my daily functions and interaction with people around me

 

 

Software Policy Dilemma

Standard

Given that Philippines is a developing country, in order not to fall behind the industrialized world technologically, we need to have access to new generations of software. However, due to the fact that we are a developing country, where an average worker receives a monthly salary that is barely enough to support his/her needs, spending that money on a licensed software is quite impractical. Using pirated software has already become a norm due to this economic situation. Therefore, in my opinion, it is not that reasonable to blame someone for using a pirated software.

software piracy.jpg

This, however, does not change the fact that using pirated softwares is ethically and legally unacceptable. In order to end this dilemma, software companies and the government could take appropriate actions. Since the main reason why people opt to use pirated softwares is because of the high cost, software companies could lessen the cost of licensed softwares, so that average earning workers could afford it.

However, even if the price is reduced and pirated softwares are still available in the market and costs significantly lower than the licensed ones, people would still patronize the former.  Therefore, the government should also be firm in implementing the laws that aim to lessen the availability of these pirated softwares.

 

Empowerment Through Knowledge Management

Standard

“Knowledge is power but knowledge sharing is empowerment.”

Having knowledge is having power but sharing that knowledge to others may empower them. However, it is not only the receiver of the information who is going to feel empowered but also the one sharing the knowledge.

Our organization’s vision statement implies that through delighting its employees, the clients and suppliers would also be delighted. I believe that our organization can benefit
much from Knowledge Management. knowledge-is-power.jpgBecause of the organization’s culture which promotes openness in communicating to its employees, there wouldn’t be much barrier in the implementation of Knowledge Management. Through this, employees can share their knowledge, insights, and opinions on things that matter.
Not only would this foster innovation and collaboration in the workplace, but this can be a form of job enrichment. Employees can get a sense of fulfillment and accomplishment through their participation in Knowledge Management. Productivity could increase if employees feel satisfied, delighted, and empowered.

Indeed what they say is true, happy workers are productive workers.

Encouraging Use of Business Intelligence Tools

Standard

Business intelligence tools have been very useful in aiding people do their work more efficiently in their organizations. Better and smarter decisions are being made through the use of these tools.

These tools can be very beneficial to an organization. So how can organizations encourage more effective use of business intelligence tools? Organizations can encourage more effective use of these tools through effective communication. Its benefits to the organization must be explained well. Also, it must be shown to the employees how business intelligence tools can aid them in doing their work. They must know and think that this will not be  an extra work for them but would actually lessen complications in their work.

When people know that they would get something positive out of a behavior, they would be more than willing to engage in it. Therefore, a rewards program is more appropriate than a punitive program in ensuring that people would use business intelligence tools.

Also, if an organization would choose to use BI applications in its daily operations and require employees to use it, then it is just right to have it included in the performance appraisal which would be the basis for salary increment.

 

 

Virtual Shopping List

Standard

Online shopping or shopping on the internet has saved a lot of people of their time, energy, and effort. Instead of experiencing traffic and looking into stores after stores just to find that one thing that you would want to buy (or worse, not finding it at all), shopping is just one click away.

Here’s a list of the products that:

I would definitely buy…

  1. Plane Tickets

            Booking plane tickets online would save you stress from inquiring from one travel agency to check which one sells the lowest fare. Plus, with online booking, you could just also pay online and print your ticket/boarding pass afterwards

  1. Stuff on sale that I need/really want

           These would include storage and organization stuff like shoe racks and storage bins.

  1. Stuff not available in stores near me

           I once bought a cheaper portable sewing machine online because I couldn’t find one in stores where I went to.

I would have second thoughts on buying…

  1. Shoes and…
  2. Clothes

           …because these things would require one to have to try them on to make sure that they fit. It is a hassle to find out after you receive the delivery and when you try it on, it doesn’t fit right or it does not fit at all and you have to ship it back and wait again for the replacement.

  1. Bags

           Some bags might be so good to look at in pictures but when delivered, you might find that it doesn’t match your expectation and not that durable.

For the things listed above I would consider three things: shipping costs, availability in stores near me, and seller’s credibility. If the item is on sale but the shipping fee would cost me too much, it is just not worth it. If it is just available in every store near me, I would not consider buying the item. And lastly, I would not take the risk of buying something especially if the seller’s credibility is questionable.

I would definitely NOT buy…

  1. Medicine
  2. Food

            …because food and medicine are things that you would take inside your body – I’d rather not take that risk.

     3. Perfume

          When you buy perfume, you smell it first; and you can’t just do that online.

 

88d83e4bcff49af59d6ac99ca8b3f533

Going Wireless

Standard

Wireless network technology made it possible for us to utilize the internet anytime and anywhere without being attached to a wire. It is a very useful tool that, if used properly, can boost productivity in the workplace.

Here are some opportunities that organizations can take advantage of using wireless network technology:

  1. Convenience and Mobility

As mentioned above, through wireless technology, we are able to connect to the internet anytime and anywhere without being connected to a wire. Transferring from one place to another while doing your work is possible without the fear of losing connection.

  1. Increased Efficiency

Through it, we are able to have easy access to information when needed.  It has also been easier to communicate and collaborate with clients and co-workers. Urgent work can be done, even on mobile, wherever you are as long as there is wireless connection.

  1. Easier Setup and Maintenance

Setting up a wireless network technology is more cost-effective. It is easier to set-up, since you don’t have to install wires on floors, walls, or tables. Plus, rooms are tidier to look at without wires in it.

Despite the benefits brought by wireless network technology, organizations should be wary of the risks. Management must communicate to employees how to properly use the wireless network to mitigate the risks. Since connection is open,2443581695_5a30589457 security is more compromised; hence, strong usage guidelines should be observed. Authorized employees are the only ones who should be connected to the wireless network. Passwords should be kept confidential and should not be shared to anyone unauthorized. Organizations can have the full benefits of using wireless technology by being cautious of the risks it might bring.

Photo from: https://www.flickr.com/photos/10202447@N04/2443581695

IT Security: Outsourcing Decisions and Contract Stipulations

Standard

images

IT Security is the protection of an Information System vital to an organization. On deciding whether to have it outsourced or not, an organization must consider several factors. Would it be more cost-effective for the organization to outsource IT Security? Would it increase efficiency and productivity? Would this allow the organization to focus on its competitive advantage? If the answer to these questions is yes, then the organization would be better off if it would outsource IT Security.

However, outsourcing IT Security could pose a lot of risks. Aside from making sure that the chosen company has a good track record, it is very crucial to establish a service level agreement that would ensure the safety of the organization’s strategic and sensitive information. Here are some stipulations which could be included to the service level agreement:

  1. Non-disclosure or Confidentiality Agreement. Vital and confidential information shall be treated with utmost confidentiality.
  2. Penalties for breach of trust. Any violation of the non-disclosure or confidentiality agreement shall warrant specific penalties including termination of service.
  3. Subcontractor is not allowed. This should be clearly stipulated in the contract as security of information might be compromised if another company will be involved.
  4. Contractor’s liabilities in case information is lost, damaged, and/or compromised.  
  5. Involvement of the organization in decision making. The organization shall have the right to participate in the decision making process.

Outsourcing is indeed a huge risk. However, if there is a clear agreement between the two companies, and both parties are compliant, all these risks will be alleviated and success is more certain than not.

IS and the Manager

Standard

  
As discussed in class, the main roles of a manager in the implementation of an Information System in an organization includes knowing its appropriate application, facilitating a smooth introduction and adoption, and alleviating the risks that comes with it.

In order to effectively participate in making IS decisions and to perform the aforementioned roles, an effective manager must have the following skills: critical thinking skills,communication skills, and technical skills in IS. Critical thinking and technical skills are the tools that are needed in order for the manager to know the appropriate application of an IS. This does not mean that an extensive technical background is required. A manager must have a clear and sufficient technical understanding on Information Systems and what it can do to the organization. This is also a must for a manager to alleviate the risks that the application of IS might bring to the organization. Lastly, to facilitate a smooth introduction and adoption, a manager must be able to communicate effectively. This is very crucial in order for the employees to accept the change brought about by the introduction of IS. The manager must be able to clearly communicate the reason why IS is needed, its implications to the whole organization, and the employees’ roles in its implementation, in order to earn acceptance and encourage active participation.

IT and Me

Standard

Being born in the early 90’s, I have felt the drastic effect brought by Information Technology, especially in communication. My father was a seafarer and to communicate with him back then, we had to go to the town to use the telephone. Snail mail was also a thing then and my mother would let us write him letters in stationery and greeting cards. Today, being away from loved ones isn’t as painful as it was before because technology made it possible to communicate in real-time.

12575855_1095056893839403_561241170_nWhen I was in elementary, I would use the encyclopedias my mother bought us as reference for assignments and projects. Now, one can just have a laptop, printer, and an internet connection to complete a school requirement.

Advancements in IT also have contributed to increased social awareness. Before, I only knew of things because I heard it from someone or over the radio, I have read it from the newspaper or a magazine, or I have seen it on TV. Now, if you have an account in any social networking site, you’d be able to know what is happening all around the globe.

Work had been at a faster pace as IT developed. It has equipped us to become more productive. Now, my workload is measured by the number of unread e-mail messages I have and not by the thickness of papers piled up on my table. Apart from e-mail, we use Google Hangouts (chat and video call) to interact. Communication has become easier and effective despite the differences in location. It is easier to work on reports with other people by sharing files in Google Drive. Recruitment had been faster since posting of jobs can be done online and managers can do interviews through video conferencing. Payroll processing is no longer manual because of the creation of payroll systems. Even government transactions are already online (e.g., TIN requisition, Pag-IBIG enrollment, SSS loan, etc.). Almost everything in my work is aided by IT. With the line of work that I have, IT provides the support that I need, to support others.